Chapter Recognition Program

Chapter Recognition Program


Purpose: The Chapter Recognition Program was developed to encourage and promote leadership, chapter membership and chapter activities.

Chapters must complete and return the Chapter Recognition Form, which details all the chapter activities that took place over the past year, by the December deadline to be considered for honor chapter status and vie for the top awards.

Award Categories: Each chapter will be categorized according to potential alumni in the chapter area. Awards will be presented to the top three chapters in each category, according to the Honor Chapter Point System. The categories are as follows:

Category I: In-State Chapter, membership of 1 to 700.
Category II: In-State Chapter, membership of 701 to 1500.
Category III: In-State Chapter, membership of 1501 and above.
Category IV: Out-of-State Chapter, membership of 1 to 1200.
Category V: Out-of-State Chapter, membership of 1201 and above.

Points: The following rating system is used to determine the most outstanding chapters. Special recognition, along with appropriate awards, will be given to these chapters at the Alumni Awards Banquet. Recognition and appropriate awards will be given to all chapters which accumulate a minimum of 400 points.

Points are calculated based on membership and chapter activities as listed in the following categories:

A. Membership (300 Points Maximum)—Contributors to the Annual Giving or Bulldog Club, January 1 to December 31:

I. Exceeded Quota
(150 Points Max.)
Points

II. Exceeded Previous Year’s Membership

 (150 Points Max.)

Points
Quota reached or exceeded by 1-5%

30

Quota reached or exceeded by 1-5% 30
Quota exceeded by 6-10% 40 Quota exceeded by 6-10% 40
Quota exceeded by 11-15% 50 Quota exceeded by 11-15% 50
Quota exceeded by 16-20% 60 Quota exceeded by 16-20% 60
Quota exceeded by 21-25% 70 Quota exceeded by 21-25% 70
Quota exceeded by 26-30% 80 Quota exceeded by 26-30% 80
Quota exceeded by 31-35% 90 Quota exceeded by 31-35% 90
Quota exceeded by 36-40% 100 Quota exceeded by 36-40% 100
Quota exceeded by 42-45% 120 Quota exceeded by 41-45% 120
Quota exceeded by 46-50% 130 Quota exceeded by 46-50% 130
Quota exceeded by over 50% 150 Quota exceeded by over 50% 150

 

B. Chapter Activities

Points

50   Represented during the Annual Business Meeting of the 2022 Leadership Conference (May 7, 2022).  (changed from 100 pts)

100   Elected and reported chapter officers by December 5, 2022.

100    Submitted comprehensive annual report of all chapter activities by December 5, 2022 (Recognition Form). (changed from 50 pts)

100   Hosted a ‘large’ event (100 or more participants), scheduled through the Alumni Association during the calendar year

50    Has an active scholarship program and awarded a scholarship(s) for the 2022/23 academic year.

50    Turned in event attendance report for all chapter events (excluding chapter officer/board business/planning meetings). (Changed from “Updated chapter alumni membership  list and reported those updates to the alumni office.)

25    Reported ALL chapter meetings/events/activities and dates to the Alumni Association throughout the year, prior to completing the Chapter Recognition Form.

25    Reported the name of Student Recruiting Chairperson to the Alumni Association (via the 2022 Chapter Officers List or updated sometime during the year) AND must be a registered Alumni Recruitment Network volunteer member.

25    Named a chapter "Alumnus of the Year" and reported the name of the recipient to the Alumni Association.

25    Submitted a nominee for the national "Outstanding Young Alumnus Award" to the Alumni Association by November 14, 2022.

25    Submitted a nominee for the national "Distinguished Service Award" to the Alumni Association by November 14, 2022.

25    Created and maintained an e-mail distribution list or utilized social media to connect with chapter members? (ex. Web page, Facebook, Instagram, LinkedIn, Twitter)

25    Giving Tuesday Chapter Challenge – signed up and participated (November 1 - 29, 2022).

50    Hosted at least one (1) chapter event/activity scheduled through the Alumni Association for the calendar year (not an officer/board/volunteer/planning meeting).

5      Each Chapter officer/board/volunteer business, organizational or planning meeting (not tasks but meetings).

25    Each Regular chapter event, activity, gathering.  Must be promoted/advertised for all alumni and friends to attend or participate (open to all).

25    Each Game-watch gathering(s). Must be promoted/advertised for all alumni and friends to attend or participate (open to all).

25    Each Young Alumni specific event, activity, gathering.  Must be promoted/advertised for all alumni and friends to attend or participate (open to all).

25    Each Community Service activity - Adopted a project which would serve either Mississippi State University or the local community, such as “Adopt a Highway,” a Mentor      Program, Toys for Tots collection, Salvation Army bell ringing, Food Drive or Pet Supply Drive, etc, to serve the community as representative of MSU.  Must be promoted/advertised for all alumni and friends to attend or participate.  Not monetary donations.

25    Each Student recruiting event for prospective students, attended a College Fair or Awards Night, sponsored students for a campus visit, etc. (Maroon Mail Writing group activity, College Fair, Recruiting Program, Awards Program, Academic Signing Day), Chapter sponsored (not an individual) students for a campus visit, etc.

25    Wrote letters to admitted students through ARN Maroon Mail during Spring 2022 (for Fall 2022 admits) and/or Fall 2022 (for Fall 2023 admits).

25    Hosted a Send-off Party or Activity.

5   Participated in Chapter Volunteer Virtual Chats on February 21 and September 12. Someone from the chapter attended the Zoom.